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Switching from printed paystubs to paperless paystubs can help reduce administrative work, speed up access, and lower the use of physical resources.

With ePaystubs you can create a professional PDF in just a few minutes—no account signup needed.

What is a Pay Stub

A pay stub is the little document that shows how much someone earned, including deductions and net pay, over a certain period. You may hear it referred to as a paycheck or wage statement. People use them to confirm income for housing or loans, to track deductions, or just to keep accurate records.

At the federal level, the FLSA requires employers to keep accurate payroll logs but does not mandate issuing pay stubs.

find out how to create pay stubs the easy way with ePaystubs

Why Choose Paperless Pay Stubs

✔  Better for the environment: The U.S. EPA says paper is a large chunk of waste. Going digital keeps more out of landfills.

✔  Lower costs: The SBA points out that cutting paper, ink, and mail saves money.

✔  Faster access: You can view your stub instantly on any device.

✔  Better security and storage: Digital files are harder to lose, and they meet IRS recordkeeping guidelines when kept properly.

Is Paperless Pay Stub Delivery Allowed

Federal rules
Federal law doesn’t require employers to give employees pay stubs, but under the FLSA recordkeeping rules, they must keep accurate payroll records showing hours worked, wages paid, and deductions.

State rules
States generally take one of three paths:

✔  States like California or New York require employees to be able to access or print their stubs.

✔  Others allow electronic stubs unless the worker opts out.

✔  A few, like Hawaii, require the employee to opt in.

Consent matters
Under the ESIGN Act and UETA, you must get permission, explain how to access stubs, and offer a way to get paper.

Steps for Employers Moving to Paperless Pay Stubs

✔  Update your policy and ask consent (see ESIGN rules)

✔  Check your state laws (e.g., California DIR)

✔  Let employees get paper if the state requires it

✔  Keep digital records per IRS expectations

✔  Explain the process clearly to your team

✔  Try it with a small group before a full rollout

Comparing Paper Paperless and DIY

Real Experiences from Users

"Switching to ePaystubs saved me hours every month. I run a small landscaping business in Texas and creating pay stubs used to be a time consuming task. Now it is done in minutes and my team appreciates being able to see their records on their phones."
— Maria L., Small Business Owner

"I needed proof of income for a rental application. ePaystubs allowed me to create a professional pay stub quickly and the landlord accepted it without issue."
— James R., Independent Contractor

"We moved to paperless pay stubs last year using ePaystubs. We have reduced our costs and our paper use at the same time. It works well for our company and for the environment."
— Hannah S., HR Manager

Common Questions About Paperless Pay Stubs

Is paperless delivery ok by law
Yes in most states, as long as employees can access or print their stub and consent where needed. See state labor contacts for details.

Do I need an account
No—you can make, preview, and download a pay stub without needing to register.

Are PDFs accepted for income proof
Yes, they are widely used by banks, landlords, and government offices.

Can I get a paper copy
Yes, if your state requires it or if someone asks for it.

Moving Ahead with Digital Pay Stubs

You can begin creating secure, compliant pay stubs right now.
Make Your Paperless Pay Stub Here

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