Create Your W-3 Form Online

Combine your saved W-2 forms into one W-3 automatically, or enter the totals yourself. Preview the W-3, then receive a secure PDF copy.

Start Your W-3

Preview your form for free. Review your order and price before payment. View pricing.

How it works

Find your saved W-2 forms for one employer and tax year, or enter the W-3 totals manually.
Check the combined boxes and the W-3 preview against your W-2s.
Continue to review your order and complete checkout.

What you’ll need: Employer EIN, tax year, and the email used for your W-2 order. For manual entry, you’ll need the employer name and address and the combined totals from all W-2s.

Fields marked * are required. Use the amounts from your W-2s and payroll records.

Choose How to Create Your W-3

Use Saved W-2 Forms Find your existing W-2 records and combine their totals automatically. Enter W-3 Totals Manually Create a W-3 without W-2 records from this website.

Step 1: Find W-2 Forms

Tax Year

Employer EIN (Box e)

Email Used for the W-2 Order Used only to find your matching W-2 records securely.

Step 2: Select W-2 Records

Step 3: W-3 Details

This page creates Form W-3 for Forms W-2. Territory forms (W-2AS, W-2CM, W-2GU, W-2VI) are sent with Form W-3SS instead.

Kind of Payer (Box b)

Kind of Employer (Box b)

Box d: Establishment No. (Optional)

Box h: Other EIN Used (Optional) Only if you used a different EIN on Form 941, 943, 944 or CT-1 this year.

Third-Party Sick Pay (Box 13) Check only if this W-3 includes third-party sick pay.

Step 4: Combined W-2 Totals

These values update automatically when you select or remove W-2 records.

Enter the combined totals from all W-2s included in this W-3. Leave a box blank when its total is zero.

Box 1: Wages, tips, other compensation

Box 2: Federal income tax withheld

Box 3: Social security wages

Box 4: Social security tax withheld

Box 5: Medicare wages and tips

Box 6: Medicare tax withheld

Box 7: Social security tips

Box 8: Allocated tips

Box 10: Dependent care benefits

Box 11: Nonqualified plans

Box 12a: Deferred compensation

Box 14: Income tax withheld by payer of third-party sick pay

Box 16: State wages, tips, etc.

Box 17: State income tax

Box 18: Local wages, tips, etc.

Box 19: Local income tax

Box 15: State (Optional) Use X when the W-2s cover more than one state.

Step 5: Contact and Signature

Contact Name (Optional)

Title (Optional)

Telephone Number (Optional)

Fax Number (Optional)

Contact Email (Optional)

Signature Date (Optional)

Signature (Optional)

Sign with your mouse, finger or stylus.

Step 6: Email Information

Enter the email address where you want to receive your completed W-3 form.

Your Email Address

Your W-3 Form Preview

A blank W-3 is shown below. Select ready W-2 records, then open the full preview.

Tax Year 2026 · 0 W-2 Forms

Blank Form W-3 sample (2026 IRS informational copy)

This sample uses the IRS.gov informational copy. The online Copy A is not the official scannable paper version for filing with SSA.

Your matching W-2 records are verified before the W-3 is created.

Mail the W-3 only with paper Copy A of your W-2s. If you e-file W-2s through SSA's Business Services Online, a separate W-3 isn't needed. This tool prepares forms; it isn't tax or legal advice.

How can we help?

Fill out your information, and we'll do the calculations for you

Create Your W-3 Form Online

How it works

Choose How to Create Your W-3

Step 1: Find W-2 Forms

Step 2: Select W-2 Records

Step 2: Employer Information

Step 3: W-3 Details

Step 4: Combined W-2 Totals

Step 5: Contact and Signature

Step 6: Email Information

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